To move files in Microsoft Teams:
Before diving into the topic title, let’s remind ourselves what Microsoft Teams can do for us - chat options, conversations within channels and teams, document storage, online video calling and screen sharing, online meetings, etc.
Now that we said that, if you still haven’t used Microsoft Teams before, it is about time you started using it because Teams is one of the best business communication platforms developed by Microsoft.
I use MS Teams daily, and even though I thought that moving files would be a piece of cake, in my experience, it wasn’t that easy the first time I tried. Anyways, I managed to learn the steps the hard way, and in this article, I am sharing the step-by-step guidelines for you to do it yourself.
Bonus read: How to join Teams meeting without account?
Depending on whether the files someone shares are shared in a chat session or a Teams channel, the files can be displayed in different locations. Those sent in chat sessions are automatically stored in the sender’s OneDrive.
On the other hand, when you create a new Team in Teams, a SharePoint site is created in the background to store your documents, and each time you share files in a Team, they are stored in the associated site in SharePoint.
So, depending on which Team channel you shared your documents on, the location of those documents will be that of the Team channel you shared them in the first place. Also, by default, MS Teams has a General channel that cannot be deleted, and the files that are shared in this channel will be stored in the SharePoint site, in the Documents library within the General folder.
For example, you create a Team channel named ‘Content Project A’, and the files shared within this channel will be stored in SharePoint under the folder ‘Content Project A’.
That being said, new users who aren’t familiar with the flow of this should know that there are different ways to access their files;
You can move files in MS Teams within the same team, within the same One Drive, and between OneDrive and a team.
Another bonus read: How to export chat from Teams?
You can move folders between Teams channels using Sharepoint because Teams files and folders are stored as Microsoft SharePoint libraries. Therefore, you can use the SharePoint storage to change the folder structure in your Teams channels.
Quick Note: The ‘Move to’ option is also available in your document Library menu, and if you want, you can copy the folder between your Teams from the upper menu or the ‘Show Actions’ section.
The files someone shares are not stored in Teams, and the files section displays a view on the folder stored in SharePoint. So, if you want to move files in Teams, you need to use SharePoint and move the files there.
They will show up in the Files tab in Teams, and then you will be able to use the Move option in SharePoint; click on the Files tab > open SharePoint and note the location > navigate to the files you want to move and move them to the location as wanted.
Now, you know that moving files in MS Teams is not as tricky as it seems. The steps to do it are straightforward, and once you get a hold of it, it will be even faster the next time you do it. Hopefully, this guide helped you find the answer to what you’ve been looking for.
You should also explore other options on Teams, like how to add someone to a Teams channel, or perhaps, how to send a message to yourself on Teams - we share steps for those too.
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