You can export MS Teams chats by:
If you consider your chat history on Microsoft Teams important, you should try exporting your chats to make sure you don't lose them.
Microsoft Teams has a default retention policy, which keeps your chats safe for quite a while. However, if you're using your account for work or school, this means your account is school or company-managed.
What this means is how long chat histories are retained on those accounts depends on their decision, which is not always as long as the default set by Microsoft.
According to Microsoft, after chats get deleted, they get moved to different types of hidden folders, some of which are:
The chat data can be found within these folders by using an eDiscovery tool for the next 1-7 days. After that, the chats are permanently deleted.
Use this article to learn the steps below to export your chat history from a Microsoft Teams chat history, and check out some of our extension recommendations that you can add to Chrome.
You might also like: How to Send a Message to Yourself on Teams.
Follow these steps to export messages and media from your chats and community:
If you're having trouble with the first method of exporting MS Teams chat history, you can try out some of the alternative methods:
You can copy Teams chats and save them as PDF files. Follow these steps:
Another way to export your chat messages is to share them with your Outlook account.
Follow these steps:
Note: Sharing chats from MS Teams to Outlook is a feature that allows sharing of single messages. Unfortunately, you can't share your entire chat history. Sharing to Outlook is not available from the mobile app.
There are numerous screenshotting tools that allow you to capture a specific section instead of the whole screen.
Mac users can do this by pressing Cmd + Shift + 4 - which saves the screenshotted area directly on the Desktop, and Cmd + Control + Shift + 4 - which copies the screenshotted area to the keyboard.
However, since Windows users do not have such a feature integrated into their devices, they need to download them. Our recommendation is the 'Snipping Tool'.
You can use this tool as a workaround for saving Teams chats; instead of copying them, make screenshots of the needed areas, and save them in a chat with yourself on Teams, or upload them on Google Photos, or Drive.
Read also: How to Make a Message Important in Teams
You can also save messages directly in MS Teams. This can help you store all important files and information, like tables, meetings, etc.
Follow these steps:
Saving important messages from your Teams account might come in handy in case something happens to the chat or channel.
In this article, we covered several techniques for exporting MS Teams chats, which can help you keep track of all your important data.